We are a global financial services firm with offices in the US, Dubai, and India. Our firm operates at the forefront of financial markets, offering strategic solutions to clients worldwide. We are seeking a highly organized and proactive Executive Assistant based in India to support our COO and CEO in managing their daily operations efficiently.
Key Responsibilities:
- Email & Communication Management: Monitor, prioritize, and respond to emails on behalf of the COO and CEO, ensuring timely follow-ups.
- Calendar & Meeting Coordination: Schedule and organize meetings across multiple time zones, prepare agendas, and manage minutes of meetings.
- Client Onboarding: Assist with documentation, compliance processes, and client communication to ensure a seamless onboarding experience.
- Travel & Logistics: Plan and coordinate travel arrangements, including flights, accommodations, and itineraries.
- Administrative Support: Handle confidential information, prepare reports, and assist in project coordination.
- Liaison Role: Act as a bridge between internal teams, external stakeholders, and senior executives to facilitate smooth business operations.
Requirements:
- Experience: 3-5 years as an Executive Assistant, preferably in financial services, consulting, or a multinational firm.
- Skills: Strong organizational skills, attention to detail, and ability to multitask.
- Tech Proficiency: Familiarity with Microsoft Office, Google Workspace, and scheduling tools.
- Communication: Excellent written and verbal English skills.
- Availability: Flexible to work across global time zones when required.
What We Offer:
- A dynamic, fast-paced work environment with exposure to international business operations.
- Competitive salary and benefits.
- Opportunity to work with top executives in the financial sector.