Job Title: Executive Assistant to CEO
Location: Bahamas (Local candidates only)
Position Overview: We are seeking an experienced and highly organized Executive Assistant to provide support to the CEO of a boutique firm based in the Bahamas. The ideal candidate will have at least 3 years of experience as a Personal or Executive Assistant in a boutique or high-end environment. You will be responsible for managing a wide range of executive-level administrative tasks while maintaining a high level of discretion and professionalism.
Key Responsibilities:
- Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
- Act as the first point of contact for internal and external communications on behalf of the CEO.
- Organize and prioritize incoming correspondence, emails, and phone calls, ensuring urgent matters are handled promptly.
- Prepare and edit reports, presentations, and other documents for meetings and projects.
- Manage the CEO’s calendar, ensuring seamless coordination of meetings, conferences, and personal engagements.
- Assist in organizing events, meetings, and conferences, including preparing materials, agendas, and minutes.
- Handle confidential information with the utmost discretion and maintain a high level of professionalism at all times.
- Coordinate travel itineraries and accommodations for both business and personal travel.
- Assist with personal tasks and errands as needed.
Qualifications:
- A minimum of 3 years of experience as an Executive Assistant or Personal Assistant, preferably in a boutique or high-end business environment.
- Proven ability to manage multiple tasks and projects with flexibility and adaptability.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and ability to work independently.
- Based in the Bahamas with knowledge of local business networks and resources.
Preferred Experience:
- Previous experience working closely with C-level executives.
- Event planning and travel coordination experience.
- Background in hospitality, luxury services, or boutique businesses.